Each month, Prosynergy Bookkeeping reviews your financial records and puts together this summary — written in plain English, no jargon. Inside you will find a video walkthrough from Ashish, a look at where your contributions came from and where expenditures went, three things that matter most right now, and one clear action item to focus on before next month. The goal is simple: you should finish reading this and know exactly where things stand.
✓
May update: Since this report was prepared, Stories Made New received
$10,000 from the CAM Foundation and $5,000 from the Anabaptist Foundation —
a total of $15,000 in new contributions. May obligations are covered. The forward-looking
priorities below reflect this.
Video Walkthrough
April at a Glance
Total Contributions & Program Fees
$15,703
↓ 34.5% vs Mar · ↓ 38% vs 3-mo avg
Net Surplus / (Deficit)
-$8,001
↓ Worsened from -$8,038 in Mar
Cash at End of April
$579
↓ From $10,762 in January · $15K received in May
Financial Health Score
0.63
⚠ Watch · Cash deficit smaller than accounting deficit
"April was a difficult month for cash and contributions — but May opened with $15,000 in new gifts, the programs are running, and the focus now shifts to building a more consistent funding foundation."
Three Things That Matter Most
May Contributions Arrived — Now Build the Foundation
The $10,000 from CAM Foundation and $5,000 from the Anabaptist Foundation cover May obligations and provide breathing room. But April's $579 ending cash balance shows how thin the margin gets between campaigns. One missed fundraising cycle could put the organization back in this position.
→ Use this stable moment to set up a recurring giving program — even 20 donors at $100/month adds $2,400 in predictable monthly support.
Contributions Fell 53% From February's Peak
February brought in $33,189 through donations and a fundraiser. By April that dropped to $15,703 — a $17,486 swing — while expenditures held steady near $22,000. This is a funding consistency problem, not a cost problem. The organization's costs are lean for the programs it runs.
→ Consider a quarterly fundraising calendar so every month has a planned giving touchpoint, not just strong months.
Counseling Program: Funding and Costs Need to Stay Aligned
A $5,000 counseling program contribution arrived in March. In April it went to $0 — but $2,058 in program costs continued. As this program grows, ensuring a dedicated grant or donor designation covers its costs will protect the rest of the organization's budget.
→ Confirm whether this program has a dedicated funding source — a grant, donor designation, or program fee arrangement — and document it clearly.
Statement of Activity — Last 4 Months
Line Item
Jan 2026
Feb 2026
Mar 2026
Apr 2026
4-Mo Avg
Support & Revenue
Donations & Contributions
$5,550
$26,643
$11,570
$8,231
$12,999
Tuition Fees
$10,105
$3,300
$6,600
$6,600
$6,651
Services Fees
$1,362
$646
$132
$872
$753
Fundraiser Support
$1,650
$2,600
—
—
$1,063
Counseling Program Support
—
—
$5,000
—
$1,250
Other Support
$402
—
$675
—
$269
Total Support & Revenue
$19,069
$33,189
$23,977
$15,703
$22,985
Program Costs
Total Program Costs
$877
$1,845
$3,035
$2,174
$1,983
Gross Surplus
$18,192
$31,344
$20,942
$13,529
$21,002
Program Cost Ratio
4.6%
5.6%
12.7%
13.8%
9.2%
Operating Expenditures
Payroll & Labor
$11,241
$18,269
$11,796
$10,784
$13,023
Occupancy (Rent + Utilities)
$7,294
$8,303
$6,866
$6,674
$7,284
Professional Fees
$1,041
$1,823
$2,151
$757
$1,443
Office Expenses
$675
$866
$758
$1,239
$885
General & Administrative
$978
$928
$2,853
$1,287
$1,512
Vehicles
$409
$317
$647
$316
$422
Other Expenditures
$353
$940
$4,017
$1,067
$1,594
Total Expenditures
$21,991
$33,245
$25,088
$22,124
$25,612
Net Surplus / (Deficit)
-$3,799
-$1,974
-$8,038
-$8,001
-$5,453
Statement of Cash Flows — Jan through Apr 2026
What This Means
Funding Gap
$21,811 more went out than came in over 4 months — every month operated at a deficit.
Credit Card Pressure
$7,135 in expenditures were charged to the Capital One card and not yet paid in cash — this balance is building and will need attention.
Loan Draw
A $5,000 draw on the Leroy Smucker loan helped bridge the shortfall — the loan balance is now $55,000.
Facility Investment
$4,570 went into leasehold improvements — a real investment in the organization's facility, though the timing added cash pressure.
May Gifts Received
$15,000 in new contributions from CAM Foundation and the Anabaptist Foundation arrived in early May — covering immediate obligations.
Key Accounts Snapshot
Cash at End of April
$579
+$15,000 received in May
Accounts Receivable
$0
No outstanding amounts due
Accounts Payable
$1,413
↑ from $0 in Feb–Mar
Credit Card Balance
$8,860
Capital One 4744 — needs a paydown plan
Long-Term Obligation
$55,000
Leroy Smucker Loan (↑ $5K in Mar)
Net Assets
-$2,571
Turned negative in April
Financial Health Score
Cash deficit is less severe than accounting deficit
0.63
⚠ Watch
Financial Health Ratios
Liquidity Ratio
0.06
As of April 30, current assets covered just 6 cents of every dollar owed short-term. The May gifts have since improved this picture significantly.
Cash Runway
~1 month
With the May contributions, the organization has roughly 30 days of runway. Building a 60–90 day reserve should be a 2026 goal.
Program Cost Ratio
13.8%
Program costs as a share of total support rose in April, driven by counseling costs without a matching funding source. Worth watching as programs scale.
Labor as % of Support
69%
Nearly 70 cents of every April dollar went to staffing. Sustainable when contributions are strong — a warning sign when they drop.
Looking Ahead — May & Beyond
Before Next Month May 2026
The Situation
May opened with $15,000 in new contributions from CAM Foundation ($10,000) and the Anabaptist Foundation ($5,000). Fixed May obligations — rent, payroll, utilities — are covered. This is a meaningful win.
What Still Needs Attention
The credit card balance of $8,860 and the $55,000 Leroy Smucker loan remain. Net assets are negative at -$2,571. Without a consistent giving foundation, the organization will face a similar cash crunch next time a fundraising month falls short.
One Action Item
By June 15 — use this stable moment to draft a simple 6-month fundraising calendar. Identify one planned giving campaign per month, even a small one. Consistent touchpoints with donors reduce reliance on one-time large gifts and smooth the valleys seen in March and April.
How helpful was this month's review?
This report is prepared by Prosynergy Bookkeeping for internal use by Stories Made New and its bookkeeper.
It is based on data provided in QuickBooks and is intended for informational purposes only.
It does not constitute financial, legal, or tax advice. Please consult a qualified advisor for guidance on specific decisions.
Prosynergy Bookkeeping · Internal Use Only · April 2026